Team Directory

Team Directory

At a glance you can see:

• who is in a team and who has additional “hatted” responsibilities

• why the team exists (e.g. mission / description)

• what the team are working on (e.g. work)

• where the team are located (e.g. timezones and locations)

• how the team work (e.g. link to backlog / Team API / Wiki)

Team Directory is the bedrock of TeamForm. By visualising this team-centric data, it can be improved and linked across systems to provide more meaningful insight around teams, people, goals and work.

Why we think its useful

• Enrich your HR data HRIS / HCM (reporting line) with how teams work, how value flows through the organisation to customers

• Explorable cross-functional teaming structure

• Easily find teams through search and navigation

• Understand people’s roles in teams as well as the traditional org view

• Understand team purpose and work in the context of strategic outcomes

• Reduces manual effort and reconciliation through a single source of truth, creating transparency over team structures, people membership and any additional data that you choose to overlay into the tool

• Enrich existing workforce planning processes to get more timely and accurate insights  

• Contribute to better conversations to smooth demand for highly contended capabilities and up or down capacity earlier in line with changes in demand 

• Improved data accuracy and removal of manual data handling to cost cross-functional teams

• Ability to cost planned and in-progressed work based on accurate people allocation against delivery teams

• Analyse team composition and its effect on productivity to ensure teams are set up for success

By getting the foundational data established in Team Directory accurately is the key to unlocking step to open up other meaningful capabilities such as workforce planning, work prioritisation, financials and organisational rewiring.

Common challenges you might be facing

• Lack of visibility of cross-functional teams - Most organisations lack an accurate view of who their teams are, which makes it harder for teams to communicate, collaborate, and deliver value

• Proliferation of decentralised processes and tools - In any given organisation, there’s likely many potentially conflicting processes and tools that are being used to maintain the cross functional team view and who’s working on what

• Manual Handling of Data - The data necessary to deliver a view of Crews & Squads is strewn across multiple platforms resulting in teams needing to manually stitch these data sets together into Excel spreadsheets causing unproductive handoffs and associated risk. The process of handling the data is also unsustainable, creating confusion and generates unnecessary business work. .

• Difficulty in connecting multiple tooling data - Most organisations have huge volume of data from their tooling ecosystem but do not have a clear method or strategy on how to consolidate all the data together to extrapolate insights to enrich planning, delivery, collaboration, increase flow of value and improve organisational rewiring

• Organisational layers and spans of control are too large - This often results in people feeling disconnected to the work or the organisational goals impacting employee satisfaction and alignment of delivery to intended outcomes

• Difficult to navigate and understand where the team sits within the organisation - New joiners to the organisation or team have no way of understanding where the team fits into the wider ecosystem, what the teams identity is, who they work with and/or the teams boundaries

How to get started

Use our Team Directory Set Up Guide to get started.