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This page describes how to use memberships Allocations with dates.
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Scenarios covered by this guide:
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How to access the Allocations interface
The Allocations interface can be accessed from a number of locations within TeamForm:
The
Allocationstab on a person’s details:
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Via
Edit membershipsallocationsin the drop down menu next to a person’s name:
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When allocating a person to a team via a team’s details:
Allocating a person to a new team
Click the team search box and add type your search text:
Click anywhere on the highlighted row to select that team.
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Repeat the process to add more allocations.
Ending a person’s allocation to a team
Method 1: Update the end date of an allocation to the day that the person left the team:
Once you have selected your date the allocation will be automatically saved, and if the end date is before today the allocation will move to the ‘Past allocations’ section of the UI:
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Past allocations, expanded:
Method 2: using the ‘End allocation’ option:
Select the red cross option at the end of the membershipallocation. Choose ‘End allocation’ if you are an admin, otherwise the allocation will automatically be ended and saved.
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This will have the same effect as setting the end date of the allocation to yesterday.
Deleting a person’s allocation to a team
Select the red cross option at the end of the membershipallocation. Choose ‘Delete (admin only)’
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This is an admin only feature that will remove the entire membership, and it will no longer show in this UI. A record is kept of this action that is shown in the History tab.
Adjusting the FTE value of a person’s allocation a team
Simply update the value in the FTE field. The new FTE will saved once the FTE field no longer has focus.
This will adjust the FTE across the entire duration of the allocation. To change the FTE of an allocation at a point in time, you can set an end date on the existing allocation, and create a new allocation to the same team for the next day with the new value for FTE specified.
Adjusting the start and end date of a person’s existing allocation to a team
Simply update the values in the start and end date fields. The new date will be saved once the selected date field no longer has focus.
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To clear an end date so that an allocation becomes ‘ongoing’, select the blue cross in the from date field:
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Allocating a person to a new supply team
If enabled, this UI can be used to change a person’s supply team. A person can only belong to 1 supply team, and dates are not required to be entered:
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After selecting the new supply team, click the ‘Change’ button to save. This will remove the person from their previous supply team, and add allocate them to the new one.
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More information
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