Notifications and announcements
- Space Sync for Confluence
- 1 When to use what?
- 2 What are the different types of Announcement in TeamForm?
- 2.1 Global Announcement
- 2.1.1 Who can see it?
- 2.1.2 Pros & Cons
- 2.2 Announcements
- 2.2.1 Who can see them?
- 2.2.2 Pros & Cons
- 2.3 Email based notifications
- 2.3.1 Who can see them?
- 2.3.2 Pros & Cons
- 2.4 Release notes
- 2.1 Global Announcement
- 3 Related information
Announcements are communications or messages that are shared with users through the TeamForm platform. Announcements are often used for but not limited to providing:
Updates to upcoming feature releases.
Awareness on key processes and dates that may impact users access or usability within TeamForm.
Pointers to find additional information about TeamForm outside of the platform.
Prompt on key actions needing to be done by users and when.
Quick guides or instructions for users to do specific actions.
When to use what?
Refer to this guide to help you decide which Announcement method is best suited for what you would like to do: What communication method should I use?
What are the different types of Announcement in TeamForm?
There are 4 types ways to engage and release Announcements to users, each to be used with a specific intent and purpose.
Global Announcement
The global Announcement is a small banner that system admins can create to appear in the TeamForm app, Directory or both. Once created, this banner will appear on the top of every pages of the application. Hence it is most often used to socialise key messages such as events coming up, reminder for confidentiality or data update events.
Who can see it?
All users irrespective of the type of access they have within TeamForm
Here, a reminder of the data confidentiallity in yellow.
Pros & Cons
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Announcements
Announcements are small Announcements that appears on the users' screen when they first log onto TeamForm. They are only displayed once.
Announcements are generally used to release information to users such as new features or updates.
Who can see them?
Power and system admin users i.e those that have editing access to Teamform.
Pros & Cons
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Email based notifications
Email notifications are sent to targeted audience to share about specific information or call to action. They are automated and scheduled ahead of time.
When an user submits or updates data in the App, neither demand and supply leaders get notified of these actions. This is because previous feedback has been that too many emails from TeamForm can be seen as spams rather than informative, hence could potentially cause annoyance for the receiver.
Who can see them?
Each email is sent to the selected users in a pre-determined distribution list.
Pros & Cons
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Release notes
TeamForm release notes are a summary of new features and improvements released by TeamForm.
They can be accessed via https://teamform.atlassian.net/wiki/x/IYIepQ, linked form the TeamForm announcement panel.
Who can access release notes?
Power and system admin users i.e those that have editing access to TeamForm.
Related information
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